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Department of Health & Human Services
Administration for Children and Families
Federal Agency Name
Administration for Children and Families (ACF) & Children's Bureau, HHS
Funding Opportunity Title: Infant Adoption Awareness Training Program
Announcement Type: Initial
Funding Opportunity Number: HHS-2004-ACF-ACYF-CG-0015
CFDA Number: 93.254
Due Date: The due date for receipt of applications is June 28, 2004
I. Funding Opportunity Description
The purpose of this funding opportunity is to award cooperative
agreements to adoption organizations for the purpose of developing and
implementing new, or adapting and implementing existing, Infant
Adoption Awareness Training Programs (IAATP) that train the designated
staff of eligible health centers in providing adoption information and
referrals to pregnant women on an equal basis with all other courses of
action included in nondirective counseling to pregnant women. The
grantees will provide instruction on their curricula to trainers, who
will provide training to health center staff. This instruction may be
conveyed using training-of-trainers (TOT) courses or other mechanisms
that provide continuity and consistency in the training for the
instructors.
Background
The Administration on Children, Youth and Families (ACYF)
administers national programs for children and youth, works with States
and local communities to develop services that support and strengthen
family life, seeks joint ventures with the private sector to enhance
the lives of children and their families, and provides information and
other assistance to parents. The concerns of ACYF extend to all
children from the prenatal period through adolescence. Many of the
programs administered by the agency focus on children from low-income
families; abused and neglected children; children and youth in need of
foster care, independent living, adoption or other child welfare
services; preschool children; children with disabilities; runaway and
homeless youth; and children from Native American and migrant families.
Within ACYF, the Children's Bureau plans, manages, coordinates, and
supports child abuse and neglect prevention and child welfare services
programs. It administers the Foster Care and Adoption Assistance
Program, the Child Welfare Services State Grants Program, Child Welfare
Services Training Programs, the Independent Living Program, the
Adoption Opportunities Program, the Abandoned Infants Assistance
Program, programs supported by the Promoting Safe and Stable Families
Act, the Court Improvement Program, and programs funded under the Child
Abuse Prevention and Treatment Act (CAPTA), including Basic State
grants, the child abuse and neglect discretionary program, the
Community-Based Family Resource and Support Program, and the Children's
Justice Act Program. The Children's Bureau programs are designed to
promote the safety, permanency, and well-being of all children.
Training activities such as the Infant Adoption Awareness Training
Program (IAATP) contribute to that effort.
The Children's Health Act
With the passage of Public Law 106-310, enacted October 17, 2000,
the Congress emphasized the need to address children's health services,
pediatric research, developmental disabilities, birth defects
prevention, prenatal and postnatal care, and other activities regarding
children's health and well-being. Title XII, Subtitle A--Infant
Adoption Awareness of the Children's Health Act authorized the U.S.
Department of Health and Human Services (HHS) to make grants available
to national, regional, or local adoption organizations for the purpose
of developing and implementing programs to train the designated staff
of eligible health centers in providing adoption information and
referrals to pregnant women on an equal basis with all other courses of
action included in nondirective counseling to pregnant women. In
compliance with the legislation, HHS activities include the following:
. Establish and supervise a process through which
adoption organizations and public health entity representatives
collaborate to develop best practice guidelines on the provision of
adoption information and referrals to pregnant women on an equal basis
with all other courses of action included in nondirective counseling to
women;
. Award grant funds to adoption organizations to develop training
curricula, consistent with the best practice guidelines;
. Ensure that adoption organizations conduct training for all
eligible health centers; and
. Report to the appropriate committees of Congress evaluating the
extent to which adoption information and referral, upon request, are
provided by eligible health centers in order to determine the
effectiveness of such training and the extent to which the training
addresses the requirement to provide information and referrals to
pregnant women on an equal basis with all other courses of action
included in nondirective counseling to women.
Statutory Authority: Section 330F of the PHS Act, as amended by
Title XII, Subtitle A, of the Children's Health Act of 2000 [42
U.S.C. 254c-6].
Multi-Ethnic Placement Act
Training materials must encompass MEPA requirements. The
Multiethnic Placement Act (MEPA) as amended by the Interethnic
Placement Act (Section 1808 of the Small Business Job Protection Act of
1996) addresses the issue of race in foster care and adoption
placements. Specifically, MEPA prohibits the delay or denial of any
adoption or placement in foster care due to the race, color, or
national origin of the child or the foster or adoptive parents and
requires States to provide for diligent recruitment of potential foster
and adoptive families that reflect the ethnic and racial diversity of
children for whom homes are needed. Section 1808 of Public Law 104-188
affirms the prohibition against delaying or denying the placement of a
child for adoption or foster care on the basis of race, color, or
national origin of the foster or adoptive parents or the child involved
[42 U.S.C. 1996b].
Definitions
Title XII of the Children's Health Act of 2000, which pertains to
the IAATP, defines the term ``adoption organization'' as a ``national,
regional, or local organization among whose primary purposes is
adoption; that is knowledgeable in all elements of the adoption process
and on providing adoption information and referrals to pregnant women;
and that is a nonprofit private entity.''
The term ``designated staff'' pertains to staff at an eligible
health center ``who provide pregnancy or adoption information and
referrals (or will provide such information and referrals after
receiving training under a grant).''
The term ``eligible health centers'' as defined in the legislation
refers to ``public and nonprofit private entities that provide health
services to pregnant women,'' and these entities are targeted for the
receipt of training. These entities are not eligible to submit
applications for funding under this program announcement to provide the
training. There are approximately 3,000 entities that fit the
definition of ``eligible health centers'' and are therefore eligible to
receive training under the IAATP. The adoption organizations involved
agree to make reasonable efforts to ensure that the eligible health
centers with respect to which training under the grant is provided
include eligible health centers that receive grants under section 1001
(relating to voluntary family planning projects); eligible health
centers that receive grants under section 330 (relating to community
health centers, migrant health centers, and centers regarding homeless
individuals and residents of public housing); and eligible health
centers that receive grants under this Act (Children's Health Act of
2000) for the provision of services in schools (subsection (a)(5)).
Projects funded under this program must do the following things:
The IAATP is designed to ensure that counselors in health clinics
and other settings provide women who have unplanned pregnancies with
complete and accurate information on adoption, as well as any other
options available to them.
Grantees must adapt or develop an IAATP curriculum, invite
designated staff of eligible health centers (including those funded
under PHSA sections specified above) to training, schedule training,
plan and implement IAATP sessions, and complete post-training
activities (e.g., participant reimbursement and evaluation).
Approximately four weeks after the award of the cooperative
agreements, the project director, the curriculum designer and/or the
training director for each IAATP will be required to attend a two-day
meeting in Washington, DC, sponsored by the Children's Bureau for IAATP
awardees funded under this funding opportunity. Attendees will become
part of the membership of the IAATP Network. During this conference,
DHHS staff will review the best practice guidelines developed for the
IAATP and discuss the implications for developing or adapting the
curricula and related educational materials. Scheduling matters and
plans for ensuring that the designated staffs of eligible health
centers receive training during the two-year course of the cooperative
agreement will be outlined and discussed. The Children's Bureau
anticipates reconvening the IAATP Network for a two-day meeting in
Washington, DC, at the beginning of the second project year.
Grantees will be required to adapt existing training programs or to
develop and implement new training programs for the designated staff of
the eligible health centers that provide adoption information and
referrals to pregnant women on an equal basis with all other courses of
action included in nondirective counseling to pregnant women.
Within four months of the award of the cooperative agreement,
grantees will be required to submit to the Children's Bureau an IAATP
curriculum for review and approval. After review of the submitted
curriculum, the Children's Bureau may require the grantee to make
revisions before implementing the training. The curriculum must:
(1) Be competency-based;
(2) Conform to professionally recognized standards for curriculum
format and style;
(3) Be consistent with the best practices guidelines, required by
the statute;
(4) Be pilot tested and appropriately modified, as necessary,
before broad use; and
(5) Be reliably evaluated.
Grantees will be required to make reasonable efforts to ensure that
the individuals who provide the program training are individuals who
are knowledgeable in all elements of the adoption process and are
experienced in providing adoption information and referrals in the
geographic areas in which the eligible health centers are located.
To the extent possible, training of designated staff of the health
centers is to be conducted in the geographic areas in which the centers
are located. Grantees will be required to cooperate and coordinate with
the Children's Bureau and the other members of the IAATP Network in
selecting sites for health center staff training and scheduling these
events to ensure that geographic regions are neither over-served nor
under-served.
Within seven months of the award of the cooperative agreement,
grantees will be required to begin training of the designated staff of
health centers.
Grantees will be required to provide reimbursement to health
centers that are grantees funded under PHSA Sections 330 or 1001 for
all costs incurred in obtaining training for the designated staff.
Grantees will be required to cooperate fully in any and all
evaluations of IAATP sponsored by the Department of Health and Human
Services.
Grantees will be required to implement an evaluation of their IAATP
project which:
(a) Includes appropriate performance feedback, data collection and
periodic assessment of program progress that can be used effectively to
improve the curriculum, as necessary, and serve as a sound basis for
program improvements;
(b) Includes the effective use of objective performance measures
that are clearly related to the intended outcomes of the program and
will produce useful quantitative and qualitative outcome data;
(c) Collects high quality data on individuals and families, the
types of services provided and used, the outcomes of these services,
and their cost effectiveness;
(d) Includes appropriate procedures for collecting data collection
and securing informed consent; and
(e) Includes appropriate procedures for an Institutional Review
Board (IRB) review, if applicable.
II. Award Information
Funding Instrument Type: Cooperative Agreement.
Description of Federal Substantial Involvement with Cooperative
Agreement: A cooperative agreement is a specific method of awarding
Federal assistance in which substantial Federal involvement is
anticipated. A cooperative agreement clearly defines the respective
responsibilities of the Children's Bureau and the grantee prior to
award. The Children's Bureau anticipates that agency involvement will
produce programmatic benefits to the recipient otherwise unavailable to
them for carrying out the project. The involvement and collaboration
includes Children's Bureau review and approval of planning stages of
the activities before implementation phases may begin and Children's
Bureau and recipient joint collaboration in the performance of key
programmatic activities (i.e., strategic planning, implementation,
information technology enhancements, training and technical assistance,
publications or products, and evaluation). There will be close
monitoring by the Children's Bureau regarding the requirements stated
in this announcement that limit the grantee's discretion with respect
to scope of services offered, organizational structure and management
processes. There will also be close Children's Bureau monitoring during
performance, in order to assure compliance with the intent of this
funding. This monitoring will exceed those Federal stewardship
responsibilities customary for grant activities.
Anticipated Total Program Funding: The anticipated total for all
awards under this funding announcement in FY2004 is $9 million.
Anticipated Number of Awards: It is anticipated that up to 10
projects will be funded.
Ceiling on Amount of Individual Awards: The maximum Federal share
of the project is dependent on the scope of the project submitted. The
Children's Bureau will accept applications for projects of national,
regional, or local scope. The Federal share of projects of national
scope may not exceed $6,000,000 in the first budget period. The Federal
share of smaller, regional projects may not exceed $1,500,000 in the
first budget period. An application received that exceeds the upper
value of dollar range specified will be considered ``non-responsive''
and be returned to the applicant without further review.
Floor of Individual Award Amounts: None.
Average Projected Award Amount: $1,500,000 to $6,000,000 per budget
period.
Project Periods for Awards: The projects will be awarded for a
project period of 24 months. The initial grant award will be for a 12-
month budget period. The award of continuation funding beyond each 12-
month budget period will be subject to the availability of funds,
satisfactory progress on the part of the grantee, and a determination
that continued funding would be in the best interest of the government.
III. Eligibility Information
1. Eligible Applicants
State governments
County governments
City or township governments
State controlled institutions of higher education
Native American tribal governments (Federally recognized)
Native American tribal organizations (other than Federally
recognized tribal governments)
Nonprofits having a 501(c)(3) status with the IRS, other than
institutions of higher education
Private institutions of higher education
Faith-based and Community-based organizations
Additional Information on Eligibility: Eligibility is limited to
organizations among whose primary purposes are adoption and that are
knowledgeable in all elements of the adoption process and in providing
adoption information and referral to pregnant women. Faith-based and
community organizations that meet all other eligibility criteria are
eligible to apply.
Proof of non-profit status is any one of the following:
(a) A reference to the applicant organization's listing in the
Internal Revenue Service's (IRS) most recent list of tax-exempt
organizations described in the IRS code.
(b) A copy of a currently valid IRS tax exemption certificate.
(c) A statement from a State taxing body, State Attorney General,
or other appropriate State official certifying that the applicant
organization has a non-profit status and that none of the net earnings
accrue to any private shareholders or individuals.
(d) A certified copy of the organization's certificate of
incorporation or similar document that clearly establishes non-profit
status.
(e) Any of the items in the subparagraphs immediately above for a
State or national parent organization and a statement signed by the
parent organization that the applicant organization is a local non-
profit affiliate.
Private non-profit organizations are encouraged to submit with
their applications the survey located under ``Grant Related Documents
and Forms'' titled ``Survey for Private, Non-Profit Grant Applicants''
at http://www.acf.hhs.gov/programs/ofs/forms.htm.
2. Cost Sharing or Matching
Cost sharing or matching funds are not required for applications
submitted under this program announcement.
3. Other
On June 27, 2003, the Office of Management and Budget published in
the Federal Register a new Federal policy applicable to all Federal
grant applicants. The policy requires all Federal grant applicants to
provide a Dun and Bradstreet Data Universal Numbering System (DUNS)
number when applying for Federal grants or cooperative agreements on or
after October 1, 2003. The DUNS number will be required whether an
applicant is submitting a paper application or using the government-
wide electronic portal (http://www.Grants.gov). A DUNS number will be required
for every application for a new award or renewal/continuation of an
award, including applications or plans under formula, entitlement and
block grant programs, submitted on or after October 1, 2003.
Please ensure that your organization has a DUNS number. You may
acquire a DUNS number at no cost by calling the dedicated toll-free
DUNS number request line on 1-866-705-5711 or you may request a number
on-line at http://www.dnb.com.
Applications that exceed the ceiling amount will be considered non-
responsive and will not be eligible for funding under this
announcement.
Applications that fail to follow the required format described in
Section IV.2. Content and Form of Application Submission will be
considered non-responsive and will not be eligible for funding under
this announcement.
IV. Application and Submission Information
1. Address To Request Application Package
ACYF Operations Center, c/o The Dixon Group, Inc.,
ATTN: Children's Bureau, 118 Q Street, NE., Washington, DC 20002-2132;
Telephone: (866) 796-1591.
URL to Obtain Application: http://www.Grants.gov.
2. Content and Form of Application Submission
You may submit your application to us in either electronic or paper
format. To submit an application electronically, please use the
http://www.Grants.gov apply site. If you use Grants.gov you will be able
to download a copy of the application package, complete it
off-line, and then upload and submit the application via the
Grants.gov site. You may not e-mail an electronic copy of the grant
application to us.
Please note the following if you plan to submit your application
electronically via Grants.gov:
. Electronic submission is voluntary.
. When you enter the Grants.gov site, you will find information
about submitting an application electronically through the site,
as well as the hours of operation. We strongly recommend that
you do not wait until the application deadline date to begin the
application process through Grants.gov.
. To use Grants.gov, you, as the applicant, must have a DUNS
Number and register in the Central Contractor Registry (CCR). You
should allow a minimum of five days to complete the CCR registration.
. You will not receive additional point value because you
submit a grant application in electronic format, nor will
we penalize you if you submit an application in paper format.
. You may submit all documents electronically, including all
information typically included on the SF 424 and all necessary
assurances and certifications.
. Your application must comply with any page limitation
requirements described in this program announcement.
. After you electronically submit your application, you will
receive an automatic acknowledgement from Grants.gov that
contains a Grants.gov tracking number. The Administration for
Children and Families will retrieve your application from Grants.gov.
. We may request that you provide original signatures on forms
at a later date.
. You may access the electronic application for this program on
http://www.Grants.gov.
. You must search for the downloadable application
package by the CFDA number.
Private, non-profit organizations may voluntarily submit with their
applications the survey located under ``Grant Related Documents and
Forms'' titled ``Survey for Private, Non-Profit Grant Applicants'' at
http://www.acf.hhs.gov/programs/ofs/forms.htm.
Please see Section V.1. Criteria for instructions on preparing the
project summary/abstract and the full project description.
Each application must contain the following items in the order
listed:
--Application for Federal Assistance (Standard Form 424). Follow the
instructions below and those that accompany the form.
In Item 5 of Form 424, put DUNS number in ``Organizational DUNS:''
box.
In Item 5 of Form 424, include name, phone number, and, if
available, email and fax numbers of the contact person.
In Item 8 of Form 424, check ``New.''
In Item 10 of Form 424, clearly identify the Catalog of Federal
Domestic Assistance (CFDA) program title and number for the program for
which funds are being requested as stated in this funding opportunity
announcement.
In Item 11 of Form 424, identify the single funding opportunity the
application addresses.
In Item 12 of Form 424, identify the specific geographic area to be
served.
In Item 14 of Form 424, identify Congressional districts of both
the applicant and project.
--Budget Information Non-Construction Programs (Form 424A) and Budget
Justification.
Follow the instructions provided and those in Section V.
Application Review Information. Note that Federal funds provided to
States and services or other resources purchased with Federal funds may
not be used to match project grants.
Applicants have the option of omitting from application copies (not
originals) specific salary rates or amounts for individuals specified
in the application budget. The copies may include summary salary
information.
--Certifications/Assurances. Applicants requesting financial assistance
for non-construction projects must file the Standard Form 424B,
``Assurances: Non-Construction Programs.'' Applicants must sign and
return the Standard Form 424B with their applications.
Applicants must provide a ``Certification Regarding Lobbying'' Form
when applying for an award in excess of $100,000. Applicants must sign
and return the certification with their applications.
Applicants must disclose lobbying activities on the Standard Form
LLL when applying for an award in excess of $100,000. Applicants who
have used non-Federal funds for lobbying activities in connection with
receiving assistance under this announcement shall complete a
disclosure form to report lobbying. Applicants must sign and return the
disclosure form, if applicable, with their applications.
Applicants must make the appropriate certification regarding
environmental tobacco smoke. By signing and submitting the application,
the applicant is providing the certification and need not mail back the
certification with the applications.
If applicable, applicants must include a completed SPOC
certification (Single Point of Contact) with the date of the SPOC
contact entered in line 16, page 1 of the Form 424.
By signing the ``Signature of Authorized Representative'' on the SF
424, the applicant is providing a certification and need not mail
assurances for completing the following grant and cooperative agreement
requirements:
The applicant will have the project fully functioning within 90
days of the notification of the grant award.
The applicant will submit all required semi-annual and final
Financial Status Reports (SF269) and Program Performance Reports in a
timely manner, in hard-copy and electronic formats (preferably MS WORD
and PDF) as negotiated with the Federal Project Officer.
The applicant will allocate sufficient funds in the budget to
provide for the project director and the evaluator to attend an annual
three-day grantees' meeting in Washington, DC and an early kick off
meeting to be held within the first six months of the project (first
year only) in Washington, DC. Attendance at these meetings is a grant
requirement.
The applicant will participate if the Children's Bureau chooses to
do a national evaluation or a technical assistance contract which
relates to this funding opportunity.
The Office for Human Research Protections of the U.S. Department of
Health and Human Services provides Web site information and policy
guidance on the Federal regulations pertaining to protection of human
subjects (45 CFR 46), informed consent, informed consent checklists,
confidentiality of personal identification information, data collection
procedures, and internal review boards:
http://ohrp.osophs.dhhs.gov/polasur.htm.
If applicable, applicants must include a completed Form 310,
Protection of Human Subjects.
--Project Abstract/Summary (one page maximum). Clearly mark this page
with the applicant name as shown on item 5 of the Form 424, identify
the competitive grant funding opportunity and the title of the proposed
project as shown in item 11 and the service area as shown in item 12 of
the Form 424. The summary description should not exceed 300 words.
Care should be taken to produce an abstract/summary that accurately
and concisely reflects the proposed project (see Section V. Application
Review Information). It should describe the objectives of the project,
the approach to be used and the results or benefits expected.
--Project Description for Evaluation. Applicants should organize their
project description according to the Evaluation Criteria described in
Section V. Application Review Information of this funding opportunity
announcement providing information that addresses all the components.
It is strongly recommended that applicants organize their proposals in
the same sequence and using the same headings as these criteria, so
that reviewers can readily find information that directly addresses
each of the specific review criteria.
--Proof of non-profit status (if applicable). See Section III.
Eligibility Information for submission information.
--Indirect cost rate agreement. If claiming indirect costs, provide
documentation that applicant currently has an indirect cost rate
approved by the Department of Health and Human Services (HHS) or
another cognizant Federal agency.
--Letters of agreement and memoranda of understanding. If applicable,
include a letter of commitment or Memorandum of Understanding from each
partner organization and/or sub-contractor describing their role,
detailing specific tasks to be performed, and expressing commitment to
participate if the proposed project is funded.
--The application limit is 90 pages total including all forms and
attachments. Submit one original and two copies.
To be considered for funding, each application must be submitted
with the Standard Federal Forms (provided at the end of this
announcement or through the electronic links provided) and following
the guidance provided. The application must be signed by an individual
authorized to act for the applicant agency and to assume responsibility
for< the obligations imposed by the terms and conditions of the grant
award.
To be considered for funding, each applicant must submit one signed
original and two additional copies of the application, including all
forms and attachments, to the application receipt point specified in
Section IV.3. Submission Dates and Times. The original copy of the
application must have original signatures, signed in black ink.
The application must be typed, double spaced, printed on only one
side, with at least \1/2\ inch margins on each side and 1 inch at the
top and bottom, using standard 12 Point fonts (such as Times Roman or
Courier). Pages must be numbered.
Pages over the page limit stated within this funding opportunity
announcement will be removed from the application and will not be
reviewed. All copies of an application must be submitted in a single
package, and a separate package must be submitted for each funding
opportunity. The package must be clearly labeled for the specific
funding opportunity it is addressing.
Because each application will be duplicated, do not use or include
separate covers, binders, clips, tabs, plastic inserts, maps,
brochures, or any other items that cannot be processed easily on a
photocopy machine with an automatic feed. Do not bind, clip, staple, or
fasten in any way separate subsections of the application, including
supporting documentation. Applicants are advised that the copies of the
application submitted, not the original, will be reproduced by the
Federal government for review. Each copy must be stapled securely in
the upper left corner.
Tips for Preparing a Competitive Application: It is essential that
applicants read the entire announcement package carefully before
preparing an application and include all of the required application
forms and attachments. The application must reflect a thorough
understanding of the purpose and objectives of the Children's Bureau
priority-area initiatives. Reviewers expect applicants to understand
the goals of the legislation and the Children's Bureau's interest in
each topic. A ``responsive application'' is one that addresses all of
the evaluation criteria in ways that demonstrate this understanding.
Applications that are considered to be ``unresponsive'' generally
receive very low scores and are rarely funded.
The Children's Bureau's Web site (http://www.acf.dhhs.gov/programs/cb)
provides a wide range of information and links to other relevant
web sites. Before you begin preparing an application, we suggest that
you learn more about the mission and programs of the Children's Bureau
by exploring the Web site.
Organizing Your Application: The specific evaluation criteria in
Section V. Application Review Information of this funding announcement
will be used to review and evaluate each application. The applicant
should address each of these specific evaluation criteria in the
project description. It is strongly recommended that applicants
organize their proposals in the same sequence and using the same
headings as these criteria, so that reviewers can readily find
information that directly addresses each of the specific review
criteria.
Project Evaluation Plan: Project evaluations are very important. If
you do not have the in-house capacity to conduct an objective,
comprehensive evaluation of the project, then the Children's Bureau
advises that you propose contracting with a third-party evaluator
specializing in social science or evaluation, or a university or
college, to conduct the evaluation. A skilled evaluator can assist you
in designing a data collection strategy that is appropriate for the
evaluation of your proposed project. Additional assistance may be found
in a document titled ``Program Manager's Guide to Evaluation.'' A copy
of this document can be accessed at
http://www.acf.hhs.gov/programs/core/pubs_reports/prog_mgr.html
or ordered by contacting the National Clearinghouse on Child Abuse and
Neglect Information, 330 C Street, SW., Washington, DC 20447;
phone (800) 394-3366; fax (703) 385-3206; e-mail nccanch@calib.com.
Logic Model: A logic model is a tool that presents the conceptual
framework for a proposed project and explains the linkages among
program elements. While there are many versions of the logic model,
they generally summarize the logical connections among the needs that
are the focus of the project, project goals and objectives, the target
population, project inputs (resources), the proposed activities/
processes/outputs directed toward the target population, the expected
short- and long-term outcomes the initiative is designed to achieve,
and the evaluation plan for measuring the extent to which proposed
processes and outcomes actually occur. Information on the development
of logic models is available on the Internet at
http://www.uwex.edu/ces/pdande/ or
http://www.extension.iastate.edu/cyfar/capbuilding/.
Use of Human Subjects: If your evaluation plan includes gathering
data from or about clients, there are specific procedures which must be
followed in order to protect their privacy and ensure the
confidentiality of the information about them. Applicants planning to
gather such data are asked to describe their plans regarding an
Institutional Review Board (IRB) review. For more information about use
of human subjects and IRB's you can visit these web sites:
http://ohrp.osophs.dhhs.gov/irb/irb_chapter2.htm#d2 and
http://ohrp.osophs.dhhs.gov/humansubjects/guidance/ictips.htm.
3. Submission Dates and Times
The closing time and date for receipt of applications is 4:30 p.m.
Eastern Standard Time (EST) on June 28, 2004. Mailed or handcarried
applications received after 4:30 p.m. on the closing date will be
classified as late.
Deadline: Mailed applications shall be considered as meeting an
announced deadline if they are received on or before the deadline time
and date at the following address: ACYF Operations Center, c/o The
Dixon Group Inc., ATTN: Children's Bureau, 118 Q Street, NE.,
Washington, DC 20002-2132.
Applicants are responsible for mailing applications well in
advance, when using all mail services, to ensure that the applications
are received on or before the deadline time and date.
Applications hand-carried by applicants, applicant couriers, or by
other representatives of the applicant shall be considered as meeting
an announced deadline if they are received on or before the deadline
date, between the hours of 8 a.m. and 4:30 p.m., EST, at ACYF
Operations Center, c/o The Dixon Group, ATTN: Children's Bureau, 118 Q
Street, NE., Washington, DC 20002-2132, between Monday and Friday
(excluding Federal holidays). This address must appear on the envelope/
package containing the application with the note ``ATTN: Children's
Bureau.'' Applicants are cautioned that express/overnight mail services
do not always deliver as agreed. ACF cannot accommodate transmission of
applications by fax.
Late applications: Applications which do not meet the criteria
above are considered late applications. ACF shall notify each late
applicant that its application will not be considered in the current
competition.
Extension of deadlines: ACF may extend application deadlines when
circumstances such as acts of God (floods, hurricanes, etc.) occur, or
when there are widespread disruptions of mails service. Determinations
to extend or waive deadline requirements rest with the Chief Grants
Management Officer.
Required Forms: Numbers for each required item correspond to the
numbering of the description of these items in Section IV.2. Content
and Form of Application Submission.
| What to submit | Required Content | Required Form or Format | When to Submit |
|---|---|---|---|
|
1. SF424 |
Per required form. |
May be found at http://www.acf.hhs.gov/programs/ofs/forms.htm |
See application due date. |
|
2. SF424A |
Per required form. | May be found at http://www.acf.hhs.gov/programs/ofs/forms.htm | See application due date. |
|
3. a. SF424B |
Per required form. |
May be found at http://www.acf.hhs.gov/programs/ofs/forms.htm | See application due date. |
|
b. Certification Regarding Lobbying |
Per required form. | May be found at http://www.acf.hhs.gov/programs/ofs/forms.htm | See application due date. |
|
c. Disclosure of Lobbying Activities (SF-LLL) |
Per required form. | May be found at http://www.acf.hhs.gov/programs/ofs/forms.htm | See application due date. |
|
4. Project Summary/Abstract |
Summary of application request. | See instructions in this funding announcement. | See application due date. |
|
5. Project Description |
Responsiveness evaluation criteria date. | See instructions in this funding announcement. | See application due date. |
|
6. Proof of non-profit status |
See above. | See above. | See application due date. |
|
7. Indirect cost rate agreement |
See above. | See above. | See application due date. |
|
8. Letters of agreement & MOUs |
See above. | See instructions in this funding announcement. | See application due date. |
|
9. Non-Federal share letter |
See above. | See above. | See application due date. |
|
Total Application |
See above. | Application limit 90 pages total including all forms and attachments. Submit one original and two copies. | See application due date. |
Additional Forms:
Private non-profit organizations may voluntarily submit with their
applications the survey located under ``Grant Related Documents and
Forms'' titled ``Survey for Private, Nonprofit Grant Applicants.''
| What to submit | Required content | Required form or format | When to submit |
|---|---|---|---|
| Survey for Private, Non-Profit Grant Applicants. | Per required form...... | May be found at http://www.acf.hhs.gov/programs/ofs/forms.htm. | By application due date. |
4. Intergovernmental Review
State Single Point of Contact (SPOC)
This program is covered under Executive Order (E.O.) 12372,
``Intergovernmental Review of Federal Programs'', and 45 CFR Part 100,
``Intergovernmental Review of Department of Health and Human Services
Programs and Activities.'' Under the Order, States may design their own
processes for reviewing and commenting on proposed Federal assistance
under covered programs.
As of October 2003, of the most recent SPOC list, the following
jurisdictions have elected not to participate in the Executive Order
process. Applicants from these jurisdictions or for projects administered
by federally-recognized Indian Tribes need take no action in regard to
E.O. 12372: Alabama, Alaska, Arizona, Colorado, Connecticut, Hawaii, Idaho,
Indiana, Kansas, Louisiana, Minnesota, Montana, Nebraska, New Jersey,
Ohio, Oklahoma, Oregon, Palau, Pennsylvania, South Dakota, Tennessee,
Vermont, Virginia, Washington and Wyoming.
Although the jurisdictions listed above no longer participate in
the process, entities which have met the eligibility requirements of
the program are still eligible to apply for a grant even if a State,
Territory, Commonwealth, etc. does not have a SPOC. All remaining
jurisdictions participate in the Executive Order process and have
established SPOCs. Applicants from participating jurisdictions should
contact their SPOCs as soon as possible to alert them of the
prospective applications and receive instructions. Applicants must
submit any required material to the SPOCs as soon as possible so that
the program office can obtain and review SPOC comments as part of the
award process. The applicant must submit all required materials, if
any, to the SPOC and indicate the date of this submittal (or the date
of contact if no submittal is required) on the Standard Form 424, item
16a. Under 45 CFR 100.8(a) (2), a SPOC has 60 days from the application
deadline to comment on proposed new or competing continuation awards.
SPOCs are encouraged to eliminate the submission of routine
endorsements as official recommendations. Additionally, SPOCs are
requested to differentiate clearly between mere advisory comments and
those official State process recommendations which may trigger the
``accommodate or explain'' rule.
When comments are submitted directly to ACF, they should be
addressed to: Department of Health and Human Services, Administration
for Children and Families, Division of Discretionary Grants, 370
L'Enfant Promenade, SW., Washington, DC 20447.
The official list, including addresses, of the jurisdictions
elected to participate in E.O. 12372 can be found on the following URL:
http://www.whitehouse.gov/omb/grants/spoc.html.
5. Funding Restrictions
Grant awards will not allow reimbursement of pre-award costs.
Construction is not an allowable activity or expenditure under this
solicitation.
6. Other Submission Requirements
Submission by Mail: Mailed applications shall be considered as
meeting an announced deadline if they are received on or before the
deadline time and date at the following address: ACYF Operations
Center, c/o The Dixon Group, Inc., ATTN: Children's Bureau, 118 Q
Street, NE., Washington, DC 20002-2132.
Applicants are responsible for mailing applications well in
advance, when using all mail services, to ensure that the applications
are received on or before the deadline time and date.
for Hand Delivery: Applications hand-carried by applicants,
applicant couriers, or by other representatives of the applicant shall
be considered as meeting an announced deadline if they are received on
or before the deadline date, between the hours of 8 a.m. and 4:30 p.m.,
EST, at ACYF Operations Center, c/o The Dixon Group, Inc., ATTN:
Children's Bureau, 118 Q Street, NE., Washington, DC 20002-2132,
between Monday and Friday (excluding Federal holidays). This address
must appear on the envelope/package containing the application with the
note ``ATTN: Children's Bureau.'' Applicants are cautioned that
express/overnight mail services do not always deliver as agreed. ACF
cannot accommodate transmission of applications by fax.
Electronic Submission: Please see Section IV. 2. Content and Form
of Application Submission, for guidelines and requirements when
submitting applications electronically.
V. Application Review Information
1. Criteria
The Paperwork Reduction Act of 1995 (Pub. L. 104-13)
Public reporting burden for this collection of information is
estimated to average 40 hours per response, including the time for
reviewing instructions, gathering and maintaining the data needed and
reviewing the collection information. The project description is
approved under OMB control number 0970-0139 which expires 3/31/2004. An
agency may not conduct or sponsor, and a person is not required to
respond to, a collection of information unless it displays a currently
valid OMB control number.
General Instruction for Preparing Full Project Description
Introduction
Applicants required to submit a full project description shall
prepare the project description statement in accordance with the
following instructions and the specified evaluation criteria. The
instructions give a broad overview of what your project description
should include while the evaluation criteria expands and clarifies more
program-specific information that is needed.
Project Summary/Abstract
Provide a summary of the project description (a page or less) with
reference to the funding request.
Objectives and Need for Assistance
Clearly identify the physical, economic, social, financial,
institutional, and/or other problem(s) requiring a solution. The need
for assistance must be demonstrated and the principal and subordinate
objectives of the project must be clearly stated; supporting
documentation, such as letters of support and testimonials from
concerned interests other than the applicant, may be included. Any
relevant data based on planning studies should be included or referred
to in the endnotes/footnotes. Incorporate demographic data and
participant/beneficiary information, as needed. In developing the
project description, the applicant may volunteer or be requested to
provide information on the total range of projects currently being
conducted and supported (or to be initiated), some of which may be
outside the scope of the program announcement.
Approach
Outline a plan of action which describes the scope and detail of
how the proposed work will be accomplished. Account for all functions
or activities identified in the application. Cite factors which might
accelerate or decelerate the work and state your reason for taking the
proposed approach rather than others. Describe any unusual features of
the project such as design or technological innovations, reductions in
cost or time, or extraordinary social and community involvement.
Provide quantitative monthly or quarterly projections of the
accomplishments to be achieved for each function or activity in such
terms as the number of people to be served and the number of activities
accomplished. When accomplishments cannot be quantified by activity or
function, list them in chronological order to show the schedule of
accomplishments and their target dates.
If any data is to be collected, maintained, and/or disseminated,
clearance may be required from the U.S. Office of Management and Budget
(OMB). This clearance pertains to any ``collection of information that
is conducted or sponsored by ACF.''
List organizations, cooperating entities, consultants, or other key
individuals who will work on the project along with a short description
of the nature of their effort or contribution.
Organizational Profiles
Provide information on the applicant organization(s) and
cooperating partners such as organizational charts, financial
statements, audit reports or statements from CPAs/Licensed Public
Accountants, Employer Identification Numbers, names of bond carriers,
contact persons and telephone numbers, child care licenses and other
documentation of professional accreditation, information on compliance
with Federal/State/local government standards, documentation of
experience in the program area, and other pertinent information. Any
non-profit organization submitting an application must submit proof of
its non-profit status in its application at the time of submission.
The non-profit agency can accomplish this by providing a copy of
the applicant's listing in the Internal Revenue Service's (IRS) most
recent list of tax-exempt organizations described in Section 501(c)(3)
of the IRS code, or by providing a copy of the currently valid IRS tax
exemption certificate, or by providing a copy of the articles of
incorporation bearing the seal of the State in which the corporation or
association is domiciled.
Budget and Budget Justification
Provide line item detail and detailed calculations for each budget
object class identified on the Budget Information form. Detailed
calculations must include estimation methods, quantities, unit costs,
and other similar quantitative detail sufficient for the calculation to
be duplicated. The detailed budget must also include a breakout by the
funding sources identified in Block 15 of the SF-424.
Provide a narrative budget justification that describes how the
categorical costs are derived. Discuss the necessity, reasonableness,
and allocability of the proposed costs.
Personnel
Description: Costs of employee salaries and wages.
Justification: Identify the project director or principal
investigator, if known. for each staff person, provide the title, time
commitment to the project (in months), time commitment to the project
(as a percentage or full-time equivalent), annual salary, grant salary,
wage rates, etc. Do not include the costs of consultants or personnel
costs of delegate agencies or of specific project(s) or businesses to
be financed by the applicant.
Fringe Benefits
Description: Costs of employee fringe benefits unless treated as
part of an approved indirect cost rate.
Justification: Provide a breakdown of the amounts and percentages
that comprise fringe benefit costs such as health insurance, FICA,
retirement insurance, taxes, etc.
Travel
Description: Costs of project-related travel by employees of the
applicant organization (does not include costs of consultant travel).
Justification: for each trip, show the total number of traveler(s),
travel destination, duration of trip, per diem, mileage allowances, if
privately owned vehicles will be used, and other transportation costs
and subsistence allowances. Travel costs for key staff to attend ACF-
sponsored workshops should be detailed in the budget.
Equipment
Description: ``Equipment'' means an article of nonexpendable,
tangible personal property having a useful life of more than one year
and an acquisition cost which equals or exceeds the lesser of (a) the
capitalization level established by the organization for the financial
statement purposes, or (b) $5,000. (Note: Acquisition cost means the
net invoice unit price of an item of equipment, including the cost of
any modifications, attachments, accessories, or auxiliary apparatus
necessary to make it usable for the purpose for which it is acquired.
Ancillary charges, such as taxes, duty, protective in-transit
insurance, freight, and installation shall be included in or excluded
from acquisition cost in accordance with the organization's regular
written accounting practices.)
Justification: for each type of equipment requested, provide a
description of the equipment, the cost per unit, the number of units,
the total cost, and a plan for use on the project, as well as use or
disposal of the equipment after the project ends. An applicant
organization that uses its own definition for equipment should provide
a copy of its policy or section of its policy which includes the
equipment definition.
Supplies
Description: Costs of all tangible personal property other than
that included under the Equipment category.
Justification: Specify general categories of supplies and their
costs. Show computations and provide other information which supports
the amount requested.
Contractual
Description: Costs of all contracts for services and goods except
for those which belong under other categories such as equipment,
supplies, construction, etc. Third party evaluation contracts (if
applicable) and contracts with secondary recipient organizations,
including delegate agencies and specific project(s) or businesses to be
financed by the applicant, should be included under this category.
Justification: All procurement transactions shall be conducted in a
manner to provide, to the maximum extent practical, open and free
competition. Recipients and subrecipients, other than States that are
required to use Part 92 procedures, must justify any anticipated
procurement action that is expected to be awarded without competition
and exceed the simplified acquisition threshold fixed at 41 U.S.C.
403(11). Recipients might be required to make available to ACF pre-
award review and procurement documents, such as request for proposals
or invitations for bids, independent cost estimates, etc.
Note: Whenever the applicant intends to delegate part of the
project to another agency, the applicant must provide a detailed
budget and budget narrative for each delegate agency, by agency
title, along with the required supporting information referred to in
these instructions.
Other
Enter the total of all other costs. Such costs, where applicable
and appropriate, may include but are not limited to insurance, food,
medical and dental costs (noncontractual), professional services costs,
space and equipment rentals, printing and publication, computer use,
training costs, such as tuition and stipends, staff development costs,
and administrative costs. Justification: Provide computations, a
narrative description and a justification for each cost under this
category.
Indirect Charges
Description: Total amount of indirect costs. This category should
be used only when the applicant currently has an indirect cost rate
approved by the Department of Health and Human Services (HHS) or
another cognizant Federal agency.
Justification: An applicant that will charge indirect costs to the
grant must enclose a copy of the current rate agreement. If the
applicant organization is in the process of initially developing or
renegotiating a rate, it should immediately upon notification that an
award will be made, develop a tentative indirect cost rate proposal
based on its most recently completed fiscal year in accordance with the
principles set forth in the cognizant agency's guidelines for
establishing indirect cost rates, and submit it to the cognizant
agency. Applicants awaiting approval of their indirect cost proposals
may also request indirect costs. It should be noted that when an
indirect cost rate is requested, those costs included in the indirect
cost pool should not also be charged as direct costs to the grant.
Also, if the applicant is requesting a rate which is less than what is
allowed under the program, the authorized representative of the
applicant organization must submit a signed acknowledgement that the
applicant is accepting a lower rate than allowed.
Specific Evaluation Criteria
The following criteria will be used to review and evaluate each
application. The applicant should address each criterion in the project
description. The point values (summing up to 100) indicate the maximum
numerical weight each criterion will be accorded in the review process.
Criterion 1. Objectives and Need for Assistance
In reviewing the objectives and need for assistance, the following
factors will be considered: (20 points)
(1) The extent to which the application demonstrates a clear
understanding of the goals and objectives of IAATP. The extent to which
the proposed approach to curriculum adaptation or design and training
implementation will contribute to achieving the legislative goals.
(2) The extent to which the training goals (end products of an
effective project), objectives (measurable steps for reaching these
goals) and outcomes are clearly specified and measurable, and reflect
an understanding of the health care setting in which the training
recipients work and the context in which eligible health centers
operate.
(3) The extent to which the application demonstrates a thorough
knowledge of the issues faced by adolescents and women with unplanned
pregnancies and the importance of providing adoption information and
referrals to pregnant women on an equal basis with all other courses of
action included in nondirective counseling.
(4) The extent to which the selection of the geographic region that
will be served by the training, including the number and types of
eligible health centers in the area is clearly justified.
(5) The extent to which the application demonstrates a thorough
knowledge of the legal framework of adoption, and adoption services and
resources in the geographic area in which the proposed training will be
conducted.
(6) The extent to which the application describes the benefits that
clients of the eligible health centers will derive.
(7) The extent to which the application demonstrates that the
proposed curriculum and training will contribute to increased knowledge
of the problems, issues, and effective strategies and best practices in
the field.
Criterion 2. Approach
In reviewing the approach, the following factors will be
considered: (50 points)
(1) The extent to which the design of IAATP curriculum:
(a) Is competency-based;
(b) Conforms to professionally recognized standards for curriculum
format and style;
(c) Is consistent with the best practices guidelines required by
the statute;
(d) Is culturally responsive to the diverse population of health
center pregnancy counselors and their clients;
(e) Is pilot-tested and appropriately modified, as necessary,
before broad use; and
(f) Can be readily evaluated.
(2) The extent to which the proposed plan for providing instruction
on the curricula to trainers and the plan for these trainers providing
training to health center staff is clear and likely to succeed.
(3) The extent to which the proposed plan for targeting the
training to the medical audience for whom it is designed is clear and
likely to succeed.
(4) The extent to which the proposed plan for achieving the
objectives of the proposed project on time and within budget, including
clearly defined responsibilities, timelines and milestones for
accomplishing project tasks is clear and likely to succeed.
(5) The extent to which the proposed plan to establish and
coordinate linkages with other appropriate agencies and organizations
on the local, State or Federal level serving the target population is
clear and likely to succeed.
(6) The extent to which the application proposes a clear and
convincing plan for evaluating the IAATP project. The extent to which
this plan satisfies the requirements listed in Section I. Funding
Opportunity Description.
(7) The extent to which the project is likely to yield findings or
results about effective strategies, and contribute to and promote
evaluation research and evidence-based practices that may be used to
guide replication or testing in other settings.
(8) The extent to which products would be developed during the
proposed project, providing information on strategies utilized and the
outcomes achieved that would support evidence-based improvements of
practices in the field. The extent to which the schedule for developing
these products, and the proposed dissemination plan is appropriate in
scope and budget.
(9) The extent to which the intended audience (e.g., researchers,
policymakers, and practitioners) for product dissemination is
appropriate to the goals of the proposed project. The extent to which
the project's products would be useful to each of these audiences. The
plan for disseminating information. The mechanisms and forums that
would be used to convey the information and support replication by
other interested agencies.
(10) The extent to which the proposed plan for continuing this
project beyond the period of Federal funding is realistic.
Criterion 3. Organizational Profiles
In reviewing the organizational profiles, the following factors
will be considered: (20 points)
(1) The extent to which the applicant organization and any
partnering organizations collectively have sufficient experience and
expertise in developing curricula and other educational materials
incorporating best practice guidelines on the provision of adoption
information; and experience with administration, development,
implementation, management, and evaluation of similar projects. The
extent to which each participating organization (including partners
and/or subcontractors) possesses the organizational capability to
fulfill their assigned roles and functions effectively (if the
application involves partnering and/or subcontracting with other
agencies/organizations).
(2) The extent to which the proposed project director and key
project staff possess sufficient relevant knowledge, experience and
capabilities to implement and manage a project of this size, scope
and complexity effectively. The extent to which the role,
responsibilities and time commitments of each proposed project staff
position, including consultants, subcontractors and/or partners, are
clearly defined and appropriate to the successful implementation of the
proposed project. The extent to which the author of this proposal will
be closely involved throughout the implementation of the proposed
project.
(3) The extent to which there is a sound management plan for
achieving the objectives of the proposed project on time and within
budget, including clearly defined responsibilities, timelines and
milestones for accomplishing project tasks and ensuring quality. The
extent to which the plan clearly defines the role and responsibilities
of the lead agency. The extent to which the plan clearly describes the
effective management and coordination of activities carried out by any
partners, subcontractors and consultants (if appropriate). The extent
to which there would be a mutually beneficial relationship between the
proposed project and other work planned, anticipated or underway with
Federal assistance by the applicant.
Criterion 4. Budget and Budget Justification
In reviewing the budget and budget justification, the following
factors will be considered: (10 points)
(1) The extent to which the costs of the proposed project are
reasonable, in view of the activities to be conducted and expected
results and benefits.
(2) The extent to which the applicant's fiscal controls and
accounting procedures would ensure prudent use, proper and timely
disbursement and accurate accounting of funds received under this
program announcement.
2. Review and Selection Process
When the Operations Center receives your application, it will be
screened to confirm that your application was received by the deadline.
Federal staff will verify that you are an eligible applicant and that
the application contains all the essential elements. Applications
received from ineligible organizations and applications received after
the deadline will be withdrawn from further consideration.
A panel of at least three reviewers (primarily experts from outside
the Federal government) will use the evaluation criteria described in
this announcement to evaluate each application. The reviewers will
determine the strengths and weaknesses of each application, provide
comments about the strengths and weaknesses and give each application a
numerical score.
All applications will be reviewed and evaluated using four major
criteria: (1) Objectives and need for assistance, (2) approach, (3)
organizational profiles, and (4) budget and budget justification. Each
criterion has been assigned a point value. The point values (summing up
to 100) indicate the maximum numerical weight each criterion may be
given in the review and evaluation process.
Reviewers also are evaluating the project products and materials
that you propose. They will be interested in your plans for sustaining
your project without Federal funds if the evaluation findings are
supportive. Reviewers will be looking to see that the total budget you
propose and the way you have apportioned that budget are appropriate
and reasonable for the project you have described. Remember that the
reviewers only have the information that you give them--it needs to be
clear, complete, and concise.
The results of the competitive review are a primary factor in
making funding decisions. In addition, Federal staff conducts
administrative reviews of the applications and, in light of the results
of the competitive review, will recommend applications for funding to
the ACYF Commissioner. ACYF reserves the option of discussing
applications with other funding sources when this is in the best
interest of the Federal government. ACYF may also solicit and consider
comments from ACF Regional Office staff in making funding decisions.
ACYF may take into consideration the involvement (financial and/or
programmatic) of the private sector, national, or State or community
foundations; a favorable balance between Federal and non-Federal funds
for the proposed project; or the potential for high benefit from low
Federal investment. ACYF may elect not to fund any applicants having
known management, fiscal, reporting, programmatic, or other problems
which make it unlikely that they would be able to provide effective
services or effectively complete the proposed activity.
With the results of the peer review and the information from
Federal staff, the Commissioner of ACYF makes the final funding
decisions. The Commissioner may give special consideration to
applications proposing services of special interest to the Government
and to achieve geographic distributions of grant awards. Applications
of special interest may include, but are not limited to, applications
focusing on unserved or inadequately served clients or service areas
and programs addressing diverse ethnic populations.
Approved but unfunded applications: In cases where more
applications are approved for funding than ACF can fund with the money
available, the Grants Officer shall fund applications in their order of
approval until funds run out. In this case, ACF has the option of
carrying over the approved applications up to a year for funding
consideration in a later competition of the same program. These
applications need not be reviewed and scored again if the program's
evaluation criteria have not changed. However, they must then be placed
in rank order along with other applications in the later competition.
3. Other
Anticipated Announcement and Award Dates: Applications will be
reviewed in the Summer of 2004. Grant awards will have a start date no
later than September 30, 2004.
VI. Award Administration Information
1. Award Notices
Successful applicants will receive a Financial Assistance Award
which will set forth the amount of funds granted, the terms and
conditions of the grant or cooperative agreement, the effective date of
the grant, the budget period for which initial support will be given,
the non-Federal share to be provided, if applicable, and the total
project period for which support is contemplated. The Financial
Assistance Award will be signed by the Grants Officer and transmitted
via postal mail.
The Commissioner will notify organizations in writing when their
applications will not be funded. Every effort will be made to notify
all unsuccessful applicants as soon as possible after final decisions
are made.
2. Administrative and National Policy Requirements
45 CFR Part 74 and 45 CFR Part 92
Conditions of the Cooperative Agreement: A cooperative agreement is
a specific method of awarding Federal assistance in which substantial
Federal involvement is anticipated. A cooperative agreement clearly
defines the respective responsibilities of the Children's Bureau and
the grantee prior to award. The Children's Bureau anticipates that
agency involvement will produce programmatic benefits to the recipient
otherwise unavailable to them for carrying out the project. The
involvement and collaboration includes Children's Bureau review and
approval of planning stages of the activities before implementation
phases may begin and Children's Bureau and recipient joint
collaboration in the performance of key programmatic activities
(i.e., strategic planning, implementation, information
technology enhancements, training and technical assistance,
publications or products, and evaluation). There will be close
monitoring by the Children's Bureau regarding the requirements stated
in this announcement that limit the grantee's discretion with respect
to scope of services offered, organizational structure and management
processes. There will also be close Children's Bureau monitoring during
performance, in order to assure compliance with the intent of this
funding. This monitoring will exceed those Federal stewardship
responsibilities customary for grant activities.
Faith-based organizations that receive funding may not use Federal
financial assistance, including funds, to meet any cost-sharing
requirements or to support inherently religious activities, such as
worship, religious instruction, or prayer.
3. Reporting Requirements
Programmatic Reports and Financial Reports are required semi-
annually with final reports due 90 days after project end date. All
required reports will be submitted in a timely manner, in recommended
formats (to be provided), and the final report will also be submitted
on disk or electronically using a standard word-processing program.
Within 90 days of project end date, the applicant will submit a
copy of the final report, the evaluation report, and any program
products to the National Clearinghouse on Child Abuse and Neglect, 330
C Street, SW., Washington, DC 20447. This is in addition to the
standard requirement that the final program and evaluation report must
also be submitted to the Grants Management Specialist and the Federal
Project Officer.
Original reports and one copy should be mailed to: Administration
for Children and Families, Office of Grants Management, Division of
Discretionary Grants, 370 L'Enfant Promenade, SW., Washington, DC
20447.
VII. Agency Contacts
Program Office Contact
Pat Campiglia, 330 C Street, SW, Washington, DC 20447, Telephone:
202-205-8060, E-mail: pcampiglia@acf.hhs.gov.
Grants Management Office Contact
William Wilson, 330 C Street, SW, Washington, DC 20447, Telephone:
202-205-8913, E-mail: wwilson@acf.hhs.gov.
General
The Dixon Group, ACYF Operations Center, 118 Q Street, NE,
Washington, DC 20002-2132, Telephone: 866-796-1591.
VIII. Other Information
Additional information about this program and its purpose can be
located on the following Web sites: http://www.acf.hhs.gov/programs/cb/.
Copies of the following Forms, Assurances, and Certifications are
available online at http://www.acf.hhs.gov/programs/ofs/forms.htm.
Standard Form 424: Application for Federal Assistance
Standard Form 424A: Budget Information
Standard Form 424B: Assurances--Non-Construction Programs
Form LLL: Disclosure of Lobbying
Certification Regarding Environmental Tobacco Smoke
Standard Form 310: Protection of Human Subjects
Survey for Private, Non-Profit Grant Applicants (optional)
The State Single Point of Contact SPOC listing is available on line
at http://www.whitehouse.gov/omb/grants/spoc.html.
Dated: April 20, 2004.
Joan E. Ohl,
Commissioner, Administration on Children, Youth and Families.
[FR Doc. 04-9547 Filed 4-26-04; 8:45 am]
BILLING CODE 4184-01-P
