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How to Use the ADS CD

Contents

• Navigating the CD
• Functions
• The Acrobat Reader
• Accessibility
• ADS CD Help

1. Getting started

   To start the CD from the LAN:
   Windows Start > Net Apps > CDNET > ADS > Run

   If you have your own copy of the CD:
   Go to your CD drive and double click on "ADStoc.pdf" or start Acrobat and use File > Open to open "ADStoc.pdf."

   You should now be at the the ADS Table of Contents page.

   

   The TOC page includes buttons for

   • Series100 through 600
   • Interim Updates
   • Handbooks
   • Reference Library
   • Glossary

   Click on a series button, and you will get to a chapter list for each series. Click on any chapter title to access the chapter.

2. Chapters

   Each ADS chapter has a link (in the bookmarks list on the left of the screen) to return to the ADS Table of Contents page or to the series chapter list. The rest of the bookmarks function as a linked table of contents to the open document. Throughout the chapters are links (underlined in blue) to references and other chapters.

   

3. References

   In addition to following links from ADS chapters, you can access reference documents directly through alphabetical lists. References are located within each series as well as in the Reference Library. References located in series are usually single documents that relate to one chapter or a few chapters in that series. Those in the Reference Library are usually series or large documents, such as the AIDAR, the FAR, and the FAM, that relate to many ADS chapters.

   To access references in individual series, go to the Series chapter list and click on "Series x00 References." Click on any title. References have bookmark links to the ADS Table of Contents and back to the associated chapter; some longer references also have bookmarks to parts of the document similar to the chapter bookmarks.

   To access references in the Reference Library, click on the Reference Library button and then on the individual document or series (this link will take you either directly to the document, or, if the reference has several volumes, to a secondary table of contents).

4. Screen layout

   The view of the document in PDF can be adjusted using the icons along the top of the screen (zoom or page tools) or the options under the View and Window drop-down menus. The bookmark list can be hidden by dragging it away, using the option under Window, or by pressing F5.

   Next/previous view as well as next and previous and first and last page arrows are also in the top tool bar. Hold your mouse over each button to read its function.

   

5. Other files on the CD

   The strip of buttons in the upper right of the TOC page connect to (left to right):

   

   • the transmittal memorandum, or "What's New?", which tells what has changed in each issue;
   • the glossary, an alternative button that goes to the same document as the bottom series button;
   • the phone book, a quick way to find the information from the USAID directory;
   • and the help file, which includes the same information found here.

   Word/Wordperfect files are available in separate folders, accessible with Windows Explorer (not available on the LAN).

6. Direct access through Windows Explorer

   If you have your own CD, you can also access documents directly through Windows Explorer. Open the folder and double click on the document.

   

Functions

1. Find and Search

     "Find" locates term in the open document only.

     "Search" locates term anywhere on the CD. If you have your own copy of the CD, you have even more options: you can search any series or combination of series as well as the entire CD.

2. Advanced searching

   The find and search screens have various options such as match case, words stemming, and proximity, which finds two words or phrases close together. You can also conduct Boolean searches, using "and," "or," and "not." See "Searching indexes" in Acrobat Help, under the Help menu in the Acrobat Reader, for a full explanation.

   If you have your own copy of the CD, you can search any combination of series by selecting indexes. After clicking on the search button, click on Indexes. Then select or deselect any of the indexes. Do NOT check ADS (the index for the entire CD) AND any other index, or you will get duplicate results. If only the ADS index appears in the list, you can add the others by selecting "Add," then selecting all the ".pdx" (Acrobat Index) files on the CD (you might have to scroll right to get to the pdx files).

3. Copy and paste

     Use the Text Select tool to highlight material, than use the Edit or the right-click menu to copy and paste. Selections from PDF documents can be pasted into Word or other applications. Highlighting material in PDF documents is limited to one page.

   If you have your own copy of the CD, you can also cut and past from the Word and WordPerfect files.

4. Printing

   Select the print button or "Print" under the File menu, then select options. Print options depend on your printer.

The Acrobat Reader

1. Always use latest version of the Acrobat Reader. If you aren't sure if you have the latest version, you can check the Adobe website or install the Reader that is included on the CD.

2. Installing the Reader

   Download the Reader from the Adobe website. Make sure to choose the option that includes the search function.

   If you have your own copy of the CD, you can install the Reader onto your computer by double clicking on "rp500enu.exe"; or open the Reader without installing it by opening the folder called Reader and double clicking on "AcroRd32.exe." These directions are available in the Readme.txt file.

1. Reader 5.0 accessibility features:
   • Compatible with screen readers
   • Alternative keyboard controls
   • Settings at Edit > General > Accessibility
   • Reflow

   See Reader Help for full explanation.

2. ADS chapters (and most but not all references) are tagged and structured.

3. Word/WordPerfect files are alternatives.

ADS CD Help

1. For help with the ADS CD, contact Joan Redding; 703-562-0641 (ext. 140).
2. For ADS Content questions, please contact us by using our Questions & Comments About the ADS form page.
3. Questions about the ADS web site? Please contact us by using our Questions & Comments About the ADS form page.

Need to purchase a copy of the latest ADS CD?
Click on the CD or send an e-mail request to ads@usaid.gov

Questions about this web page or the ADS? Please contact us by using our Questions/Comments form page or send an e-mail to ads@usaid.gov.

To view PDF files, download the accessible version of Adobe Acrobat Reader.

Please download MS-Word viewer and converter if you are unable to access MS-Word or have another version of MS-Word to open and view files.