U.
S. Department of Justice
U. S. NATIONAL CENTRAL BUREAU of INTERPOLSYSTEM RECORDS INFORMATION PAGE - JUSTICE/INTERPOL - 001JUSTICE/INTERPOL-001 The
INTERPOL-United States National Central Bureau (USNCB) Records System,
JUSTICE/INTERPOL-001 SYSTEM LOCATION: INTERPOL-U.S.
National Central Bureau, Department of Justice, Washington, DC 20530 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Fugitives;
wanted persons; criminal and non-criminal individuals who have been charged
or convicted or are subjects of a criminal investigation with international
aspects; individuals who may be associated with stolen weapons, motor
vehicles, artifacts, or similar items involved in a crime; victims related
to humanitarian or criminal investigations; witnesses or confidential
sources in a criminal investigation with international aspects; missing
and/or abducted persons (including alleged abductors or other individuals
associated with a missing or abducted person), and persons who are unable
or unwilling to identify themselves; INTERPOL-USNCB, government and non-government
contractor, judicial or law enforcement personnel engaged in the performance
of official duties; applicants for a license, grant, contract or benefit;
and applicants for positions with entities performing law enforcement
and non-law enforcement functions. CATEGORIES OF RECORDS IN THE SYSTEM: The
program records of the INTERPOL-USNCB consist of criminal and non- criminal
case files which support the law enforcement and humanitarian functions
performed by INTERPOL-USNCB. The files contain electronic data and hard
copy records of facsimiles, fingerprints, photographs, criminal investigative
reports, applicant checks related to law enforcement and non-law enforcement
employment, security, and regulatory matters, licenses, grants, contracts,
or benefits, and related data, radio messages (international), log sheets,
notices, bulletins or posters, lookouts (temporary and permanent notices
including identification information on an individual or item of interest
to law enforcement authorities), investigative notes, computer printouts,
letters, memoranda, witness statements and records related to deceased
persons. Information about individuals includes names, aliases, places
and dates of birth, addresses, physical descriptions, various identification
numbers, reason for the records or lookouts, and details and circumstances
surrounding the actual or suspected violations, humanitarian requests
or administrative/operational matters. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 22 U.S.C. 263A, and 28 C.F.R. 0.34 PURPOSE(S):The
system manages data on foreign and domestic criminal and non-criminal,
humanitarian, and related law enforcement matters. These records are maintained
to assist and support international law enforcement cooperation. The data
includes fingerprints, photographs, criminal investigative reports, applicant
checks, licenses, facsimiles, letters, memoranda, bulletins, posters,
log sheets, notices, investigative notes, computer printouts, and similar
data. The data is used to facilitate the sharing of information between
federal, state, local, and tribal law enforcement-related authorities
in the United States, and foreign authorities engaged in law enforcement
functions including: the investigation of crimes and criminal activities,
obtaining evidence, the sharing of law enforcement techniques, prevention
of crime, assistance in humanitarian matters, the location and arrest
of fugitives and wanted persons, the location of missing persons, border
and immigration control, assistance in litigation, the sharing of criminal
history and background information used for investigative purposes, determinations
regarding the suitability of applicants for law enforcement and non law
enforcement-related employment, and the issuance of a license, grant,
contract, or benefit. ROUTINE
USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS
AND THE PURPOSES OF SUCH USES: Information may be disclosed as follows: (1) In the event a record in this system of records,
either alone or in conjunction with other information, indicates a violation
or potential violation of law, whether civil, criminal or regulatory in
nature, the relevant record may be referred, to the appropriate law enforcement
and criminal justice agencies whether foreign, federal, state, local or
tribal, charged with the responsibility of investigating or prosecuting
such violation or charged with enforcing or implementing such law. (2) To any person or entity, and to the public generally,
to the extent necessary to obtain information or cooperation in efforts
to locate, identify, or arrest, if appropriate, fugitives, wanted persons,
missing persons, abducted persons, and persons who are unable or unwilling
to identify themselves. (3) To any entity maintaining civil, criminal or other
information when necessary to obtain information relevant to a decision
by a foreign, federal, state, local, or tribal agency concerning the hiring,
appointment, or retention of an employee; the issuance or retention of
a security clearance; the execution of a security or suitability investigation;
the classification of a job; or the issuance of a contract, grant, license,
or benefit. (4) To officials and employees of a federal agency
or entity, including the White House, which has a need for information
relevant to a decision concerning the hiring, appointment, or retention
of an employee; the issuance or retention of a security clearance; the
execution of a security or suitability investigation; the classification
of a job; or the issuance of a contract, grant, or benefit. Information
is stored in file folders and in electronic word files at the INTERPOL-USNCB
and at the Washington Federal Records Center. Certain limited data, e.g.,
that which concerns fugitives and wanted, missing or abducted persons
is stored in the Treasury Enforcement Communications System (TECS) TREASURY/CS
00.244, a system published by the U.S. Department of Treasury, and in
the National Criminal Information Center (NCIC) [JUSTICE/FBI 001], for
a limited time period, or until apprehended or located. Information
is retrieved primarily by name, system identification number, personal
identification number, and by weapon serial number or motor vehicle identification
number. Information
is safeguarded and protected in accordance with Department rules and procedures
governing the handling of computerized information. Only those individuals
specifically authorized have access to the INTERPOL-USNCB records. Access
to INTERPOL-USNCB records is given only to those individuals who require
access to perform official duties. In addition, USNCB information resides
in the secured INTERPOL-USNCB offices which are staffed twenty-four hours
a day, seven days a week. Automated data is password secured. Case
files closed as of April 5, 1982 and thereafter are disposed of as follows:
The hard copy (paper record) will be retained on site at the INTERPOL-
USNCB for two years after closing. At the end of the two years post closing,
the hard copy will be transferred to the Washington National Records Center
for storage. The hard copy (paper record) of the case file may be destroyed
five years after transfer to the Washington National Records Center, for
a total of seven years post closing, if there has been no case activity.
Information contained in electronic case files will be stored on a compact
disc two years after closing the case and sent to the Washington National
Records Center for destruction in five years, or seven years after case
closure, if there has been no case activity. Automated information will
be flagged as an archived case and maintained on the LAN server for an
indefinite period of time. SYSTEM MANAGER(S) AND ADDRESS: Chief, INTERPOL-United States National Central Bureau,
Department of Justice, Washington, DC 20530. Inquiries
regarding whether the system contains a record pertaining to an individual
may be addressed to the Chief, INTERPOL-United States National Central
Bureau, Department of Justice, Washington, DC 20530, or to the Freedom
of Information Act (FOIA) Specialist at the same location. To enable INTERPOL-
USNCB personnel to determine whether the system contains a record relating
to him or her, the requester must submit a written request identifying
the record system, identifying the category and type of records sought,
and providing the individual's full name and at least two items of secondary
information (date of birth, social security number, employee identification
number, or similar identifying information). The
Attorney General has exempted the INTERPOL-USNCB system from the access,
contest, and amendment provisions of the Privacy Act. Some records may
be available under the Freedom of Information Act. Inquiries should be
addressed to the FOIA/PA Officer, INTERPOL-United States National Central
Bureau, Department of Justice, Washington, DC 20530. The letter should
be clearly marked "Freedom of Information Request" and a return
address provided for transmitting any information to the requester. Sources
of information contained in this system include investigating reports,
notes, correspondence, messages, photographs, fingerprints, and other
identification materials from federal, state, local, tribal and foreign
law enforcement and non-law enforcement agencies (including investigating
reports from a system of records published by Department of Treasury Enforcement
Communications System (TECS) TREASURY/CS 00.244 or the National Crime
Information Center (NCIC); other non-Department of Justice investigative
agencies; client agencies of the Department of Justice); statements of
witnesses and parties; and the work product of the staff of the INTERPOL-USNCB
working on particular cases. Although the organization uses the name INTERPOL-
USNCB for purposes of public recognition, the INTERPOL-USNCB is not synonymous
with the International Criminal Police Organization (ICPO-INTERPOL), which
is a private, intergovernmental organization headquartered in Lyon, France.
The Department of Justice USNCB serves as the United States liaison with
the INTERPOL General Secretariat and works in cooperation with the National
Central Bureaus of other member countries, but is not an agent, legal
representative, nor organization subunit of the International Criminal
Police Organization. The records maintained by the INTERPOL-USNCB are
separate and distinct from records maintained by INTERPOL and INTERPOL-USNCB
does not have custody of, access to, nor control over the records of the
International Criminal Police Organization. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: The
Attorney General has exempted this system from subsections (c)(3) and
(4), (d), (e), (1), (2), and (3), (e)(4)(G) and (H), (e)(5) and (8), (f),
and (g) of the Privacy Act pursuant to 5 U.S.C. 552a (j)(2), and (k)(2)
and (k)(5). Rules have been promulgated in accordance with the requirements
of 5 U.S.C. 553(b), (c) and (e) and have been published in the Federal
Register. See 28 CFR 16.103. BILLING
CODE 4410-BC-P END OF DOCUMENT
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