1. Enterprise Architecture (EA) Management: The institutional blueprint which defines both the business and the supporting technology for the EOUSA and USAOs' current mission, strategic plans, and target operating environments. The EA also defines the roadmap to achieve mission and strategic plan support within the target environment. This blueprint and the acquisition roadmap are to be updated on at least an annual basis.

2. IT Investment Management: Using an established, structured process, the selection of new/enhanced IT projects, assuring that each supports mission and user needs. The resulting portfolio of investments shall be evaluated at least semiannually within the context of the USAO enterprise architecture, and reviewed in terms of progress in meeting cost and schedule milestones.

3. IT Security Management: The protection of the integrity, confidentiality, and availability of the USAOs' IT assets, resulting in the reduction of the risks of tampering, unauthorized intrusions and disclosures, and disruption of operations. IT security policies and controls shall be established centrally, with the performance of continuous business risk analyses and the implementation, maintenance, monitoring and evaluation of the effectiveness of policies and controls. A comprehensive report shall be delivered at least annually on the state of IT security management.

4. System Acquisition Management: The management of major system investments (major system projects) in a manner that increases the probability of promised system capabilities being delivered on time and within budget. Acquisition of major systems shall be done in a rigorous and disciplined manner to reduce the risk of fielding systems that do not perform as intended, are delivered late, or cost more than planned. All major system contracts shall be planned, tracked, and required deliverables monitored for timeliness and quality by the acquisition organization as well as by the technical project manager.

3-16.110 Case Management Reports -- Automated Case Management Systems

1. Local Caseload Management Systems. Each United States Attorney's Office has a local caseload management system, LIONS, and a local collections management system, TALON. Each United States Attorney is responsible for the completeness and accuracy of these local systems. Information is used locally and is submitted to the Executive Office for United States Attorneys for inclusion in the central caseload management system. In most districts, these systems are also used to track debt collection activities.
   Each office has a System Manager who is responsible for day-to-day operation of the computer and for assisting data entry personnel. A User's Manual is provided for each system, which details the information and data entry requirements, as well as monthly submission requirements. The Case Management Staff, Executive Office for United States Attorneys, provides software and user support for the case management and collections systems.

   Central Caseload and Collections System. The United States Attorneys are responsible for reporting their activities to the Attorney General. For that purpose, the Case Management Staff, Executive Office for United States Attorneys, maintains a central caseload and collection management system. This system is used to respond to numerous requests for statistical information and to produce management reports for use within the Department of Justice. The same information is used to produce the United States Attorneys' Annual Statistical Report and to meet the accounting requirements for debts collected by United States Attorneys. Credit is given based on the date information is submitted to the Executive Office. The cut-off date for each fiscal year is September 30.

   Section 3607 of Title 18 permits the court to sentence certain first-time drug possession offenders to a probationary term without a formal adjudication of guilt. Upon the successful completion of the probationary term, the court must discharge all proceedings against the offender and dismiss the action. If the discharged offender was under 21 years of age at the time of the offense, the offender may ask the court for an order expunging all official records of the case, with the exception of a nonpublic record designed to prevent an offender's disposition under 18 U.S.C. Sec. 3607 more than once.

   In the event a case is brought which may result in an expungement order, please contact the Case Management Staff at (202) 616-6919 as soon as possible. That staff can provide information on measures which must be taken to assure that records ordered expunged by a court are properly sealed.

3-16.111 Credit for Multi-District Forfeiture Cases

3-16.120 United States Attorneys' Monthly Resource Summary Report

3-16.130 Continuous Case Management Data Quality Improvement Plan

The Director, Executive Office for U.S. Attorneys, with the concurrence of the Attorney General's Advisory Committee, issued a Continuous Case Management Data Quality Improvement Plan on May 1, 1996. This program is a major ongoing initiative that, with United States Attorney support, will result in more reliable data used for a wide variety of internal management and public information purposes.

Each United States Attorney ensures the timeliness and quality of case data in USAO systems via a USAO-specific Data Quality Improvement Plan required to contain provisions for assuring all employees receive training on case management system requirements. Since FY97, the United States Attorney also is required to personally certify the accuracy of case data each year as of April 1 and October 1.