Student Financial Assistance Programs

Office of Postsecondary Education

Dear Colleague Letter: CB-97-10

SUMMARY : Close-out of 1995-96 awards for the Federal Work-Study (FWS),
Federal Perkins Loan, and/or Federal Supplemental Educational Opportunity
Grant (FSEOG) programs.

REFERENCE: Federal Student Financial Aid Handbook, Chapters 5-8

Dear Financial Aid Administrator:

Enclosed are three copies of an adjusted authorization letter for the
FSEOG, FWS and/or Federal Perkins Loan programs, for the award period July
1, 1995 through June 30, 1996. We ask that you distribute the President
and Chief Fiscal Officer copies to the appropriate office.

The adjusted authorization is equal to the expenditure that you entered
in the 1995-96 Fiscal Operations Report portion of your FISAP for that
program. If any of your 1995-96 authorizations are missing from the enclosed
letter, they were omitted due to discrepancies in the data base which need
to be resolved before the account(s) can be closed.

The 1995-96 authorized amount and the cash available for each program
at the Department of Education Payment Management System (ED/PMS) are being
reduced by any unexpended authorization you reported in the Fiscal Operations
Report. This action will officially close out your institution's 1995-96
authorizations for these programs under ED/PMS.

When your institution receives its next ED/PMS 272 Report later this
summer, you should verify that the 1995-96 Federal share of net disbursements
for each program that you entered in your institution's ED/PMS 272 Report,
agrees with the expenditures in your 1995-96 Fiscal Operations Report for
each program. If the 272 Report is prepared by your institution's Chief
Fiscal Officer, you must coordinate the reconciliation of these two reports
with that office.

Any discrepancies between the two reports must be resolved, and corrections
sent to the appropriate office within the Department of Education. Corrections
to the 272 Report should be made on the next report that you submit to
the address provided in that report. FISAP corrections must be sent to:

U.S. Department of Education

Student Financial Assistance Programs

Closeout Corrections

Institutional Financial Management Division

600 Independence Ave., SW

Rm 4714 ROB-3

Washington, D.C. 20202-5458

If you have any questions regarding this close out action, please direct
them to the appropriate Campus-Based Financial Management Specialist identified
in the attached listing.

Sincerely,

JoAnn Pease, Chief

Institutional Financial Management

Division

Enclosures (the adjusted authorization letters for the campus-based programs are not available in electronic format)

INSTITUTIONAL FINANCIAL MANAGEMENT DIVISION

CAMPUS-BASED PROGRAMS

FINANCIAL MANAGEMENT SPECIALISTS

Mrs. C. Franklin-Jones        (202) 708-9183    AL,AK,AZ,CO,CT,DE,GA

alternate - Carolyn Short                       KY,RI,VT 



Mrs. Rhonda Herbert           (202) 708-9191    AR,DC,HI,TN,TX,VA,PI

alternate - Jim Porter                          GU 



Mr. Joseph Morris             (202) 708-8745    ID,IL,IN,IA,KS,MO 

alternate - Alice Payne 



Ms. Dinah Nelson              (202) 708-8759    FL,MS,OH,PA 

alternate - Vicki Roberson 



Mrs. Alice Payne              (202) 708-9754    CA,SC 

alternate - Joseph Morris 



Mr. Jim Porter                (202) 708-7752    NC,ND,OR,SD,WA,WV 

alternate - Rhonda Herbert                      WI,WY 



Ms. Vicki Roberson            (202) 708-7747    LA,ME,MD,MA,MI,MN,MT 

alternate - Dinah Nelson 



Ms. Carolyn Short             (202) 708-9184    NE,NV,NH,NJ,NM,NY,PR 

alternate - C. Franklin Jones                   UT,VI 



Ms. Mary Hubbard              (202) 708-9230    OK 

alternate - Rhonda Herbert 



Financial Management Specialist Fax (202) 260-0522 

                                    (202) 401-0387 

If ultimately you are unable to reach your Financial Management Specialist
at the above telephone number, you may call the alternate identified below
the name of your specialist, or call (202) 708-7741 for assistance.