Vacancy Announcement
Office of the Chief Administrative Officer
Position Available: Chief Procurement Officer
Vacancy Announcement Number: IO-001-14
Office/Location: U.S. House of Representatives, Washington, D.C.
Closing Date: Until Filled
Salary Level/Range: Commensurate with experience
Proposed Starting Date: Immediate
Job Summary:
The Office of the Chief Administrative Officer (CAO) provides operations support services and business solutions to the community of 10,000 House Members, Officers and staff. The CAO organization comprises more than 600 technical and administrative staff working in a variety of areas, including information technology, finance, budget management, human resources, payroll, child care, food and vending, procurement, logistics and administrative counsel.
The incumbent serves as the Chief Procurement Officer and is responsible for the comprehensive strategic and long term planning for the Acquisitions Management Business Unit (Unit), to include all goals, objectives, and operational needs. Major responsibilities include the overall/comprehensive executive level management of the Unit (approximately 25 employees), both program requirements and personnel, as well as providing general assistance, coordination, guidance, and recommendations to the CAO, CAO senior management team, and other House officials and staff regarding sensitive and confidential procurement related issues.
The incumbent’s pay grade and compensation level are determined based on applicable professional experience, job knowledge, past performance, proven leadership and management skills, assigned level of responsibility, and size and scope of Unit, in comparison to local market rates of pay for equivalent criteria within the applicable discipline.
The position has day-to-day supervisory/managerial responsibilities.
Primary Duties/Responsibilities:
Responsible for the overall/comprehensive executive level management in the areas of procurement, purchasing and contracts administration. Acts as an advisor to the CAO and the House of Representatives on issues related to procurement, purchasing, contracts and contract administration. Responsible for the development and implementation of policies and procedures governing House procurement, purchasing and contracting; ensuring proper service is provided, as well as, ensuring that all information and materials provided to House offices, vendors, or bidders are accurate, up-to-date, and understandable.
Provides direction in contract formation, contract negotiations and contract administration pertaining to the procurement of goods and services for the House of Representatives. Responsible for providing technical direction and guidance as needed to program offices and Unit staff in the preparation of procurement plans and on all aspects of contract formation to include solicitation, source selection and contract documents, and the review, analysis and technical evaluation of bids or proposals. Exercises contracting officer signature authority.
Monitors, evaluates, and assesses procurement, purchasing and contracts administration effectiveness and activities, and develops recommendations for continuous improvement. Oversees the Unit’s procedural development, training, contract tracking, and monitoring vendor performance. Assesses current procurement, purchasing and contract administration/compliance function, recommending to the CAO and CHA as appropriate, policy and procedural changes for streamlining and rationalizing the procurement system as well as promoting open and full competition.
Responsible for executive level management of personnel, to include hiring and personnel action recommendations, providing the timely review of, and feedback on all applicable individual performance plans and evaluations, Unit wide employee coaching and mentoring as able and/or necessary, and appropriately addressing employee conflicts and disciplinary actions. Responsible for the general day-to-day management and supervision of subordinate managers and other assigned staff.
Responsible for planning, securing approval of, and following through on comprehensive long term goals, objectives, and operational needs. Monitor projects, initiatives, and day-to-day functions and responsibilities controlled by, assigned to, or associated with Unit. Provide recommendations for improvements, modifications and/or enhancements to assure responsiveness to changing requirements. Assign, oversee, and monitor the development, implementation, and modification of internal workplace policies, standards, procedures, practices, and communication programs.
Responsible for the executive level management of new and ongoing projects/programs, to include the implementation, tracking, measurement, and quality controls thereof. Appropriately assign and monitor the progress of special limited term projects and initiatives assigned to the Unit through their completion. Ensure that appropriate after action reviews are conducted and corresponding program enhancements are made.
Perform other official duties as required by the CAO.
Qualifications:
• Minimum 12 years experience in professional, executive level procurement, purchasing and contracts administration including knowledge of contract types, methods and techniques, as well as contract administration and termination methods. Proven experience negotiating disputes and settling claims.
• Minimum 12 years experience in progressive managerial/supervisory positions including effective use of employee performance plans and evaluations, coaching and mentoring techniques, and addressing employee conflicts and disciplinary actions. Proven experience at the executive leadership level.
• Knowledge and experience with source selection techniques sufficient to conduct a selection; analytical skill and ability to review and evaluate contractor proposals; ability and sound judgment in the establishment and utilization of negotiation objectives; awareness of negotiation techniques needed to conduct contract negotiations. Preferred familiarity with the Federal Acquisition Regulations.
• Experience with/in developing, implementing, and maintaining internal workplace policies, standards, procedures, and practices.
• Experience with/in planning, project management, budget formulation (personnel and program), and procurement systems. Strong emphasis on strategic, long term planning.
• Experience with/in developing, implementing and championing new strategic initiatives through effective change management practices.
• Experience with/in establishing and maintaining administrative, quality control, and measurement criteria and processes.
• Thorough knowledge of the legislative environment, U.S. House of Representatives, and the operations thereof, preferred.
• Bachelor’s degree in a discipline related to the position or an equivalent level of professional work experience. Advanced degree in a discipline related to the position or an equivalent level of professional work experience preferred.
• Must successfully complete a criminal history records check [or other applicable security clearance] and a pre-employment drug-test (pre-identified position only).
Applicant Instructions:
Qualified candidates please submit your resume online by clicking the “Apply for This Job” button. If you are unable to submit your resume online, please fax a cover letter and resume (reference announcement # IO-001-14) to 202-226-7514.
Hiring for this position is governed by the Veteran's Employment Opportunities Act. Applicants seeking veterans’ preference consideration should contact a CAO Human Resources representative at CAOHumanResources@mail.house.gov for further information.
Disclaimer:
All applicants will be considered without regard to race, color, national origin, religion, sex (including marital or parental status), disability, or age.
Continued employment is contingent upon satisfactorily completing a criminal history records check (or other applicable security clearance) and a pre-employment drug-test (pre-identified position only).
Title 1 of the Ethics in Government Act of 1978, as amended (5 U.S.C app§ 101 et seq.) requires certain House employees, to file Financial Disclosure Statements, for information please visit clerk.house.gov/public_disc/index.aspx