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Statement of Disbursements

Transaction Codes

As a result of a new House financial system, all SODs from the fourth quarter of 2010 onward will display new transaction codes while maintaining the same data transparency as before. These codes (AP for Accounts Payable; AR for Accounts Receivable and GL for General Ledger) will replace all previously used SOD transaction codes.

Transaction Codes
(as of Oct. 1, 2010)
Previous Transaction Codes and definitions Notes

AP
(Accounts Payable)

CB: FedEx / UPS consolidated billing payment  
C1: Bottled Water consolidated billing payment
C2: Office Supplies consolidated billing payment
C3: Velocita Wireless consolidated billing payment
F1: Payment for maintenance on House assets (equipment over $500) 
F2: Payment for equipment recorded as a House asset (over $500 in value) 
P1: Payment/reimbursement requested on a standard voucher 
P2: Payment liquidating an obligation (purchase order) 
P5: Payment to a vendor liquidating the printing and production portion of a mass mail obligation
P6: Student loan payment 
P9: Automatic payment for a District Office, long-term automobile lease or vendor contract  
OP: Payment to a Federal entity 
O4: Payment to U.S. Postal Service for franked mail  
O5: Payment to U.S. Postal Service liquidating the franked mail portion of a mass mail obligation  
P7: E-mail and web services consolidated billing payment 
S6: Interface charge for District Office rent in space leased from GSA 
S7: Interface charge for Transit Benefits 

All the same descriptive information will remain (payee, transaction description, voucher no., etc.) in the SOD.

GL
(General Ledger)

HV: Adjusting transaction changing accounting strip information (e.g., Budget Object Code, Legislative Year, Fiscal Year, Office Code, Program Code, etc.)  
PR: Payroll and benefit compensation transaction 
SF: Interface credit for flag purchase 
S1: Interface charge for goods purchased through Office Supply Store 
S3: Interface charge for services from the Offices of Photography and Graphics 
S4: Interface charge for services from the House Recording Studio 
S5: Interface charge for Telecommunication services  
S8: Interface charge for equipment plan or maintenance provided through the CAO 

The transactions are identifiable by using a combination of the “GL” code and the first 3 characters of the transaction number in the “voucher no.” field.

These characters are:

EMS (telecommunications services);
FLG (credit for flag purchase);
HRS and TAP (House Recording Studio services);
MNT, RPY, AMM, AMR (equipment plan or maintenance provided through the CAO);
PAY, PAD, PRR, MSP (Payroll and benefit compensation transaction);
GFT, RMS (goods purchased through Office Supply Store);
GRP, PIX, PHT (services from the Offices of Photography and Graphics);
GLA (General Ledger Adjustment for general types of accounting elements such as year, expense or office code).

AR
(Accounts Receivable)

CO: Cash receipt; funds received by, or returned, to House accounts from a Federal entity
HR: Cash receipt; funds received by, or returned, to House accounts for check or EFT payment 

In most cases, it is possible to distinguish between cash receipts received by a federal entity vs public entity by “payee” field.

Additional Codes:
GL LAW – charges for purchase of services for Public Law documentation.
GL FRM – Interface charge for goods purchased through Framing Office.

 

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