Statement of Disbursements (SOD)

Montana’s Congressman, Denny Rehberg, has posted his Statement of Disbursement, or SOD, on this website in the interest of full transparency.  This document is a quarterly report of all receipts and expenditures made in the official execution of his duties on behalf of the people of Montana.

Like most government-produced documents, the SOD is not particularly easy to understand.  This website will help you to navigate the information with 1) a description of the document and what it contains, 2) a glossary of terms and 3) a list of Frequently Asked Questions.  This information was primarily produced by the Office of the Chief Administrative Officer of the U.S. House of Representatives.

Since 1964 Congress has been required by law to publish a Statement of Disbursements (SOD), which is a quarterly public report of all receipts and expenditures for Members of Congress, Committees, Leadership, House Officers and Offices of the House of Representatives. The book is delivered in three volumes and is over 3000 pages. The Chief Administrative Officer of the House publishes the SOD within 60 days of the end of the quarter and is published based upon the following schedule: January-March, April-June, July-September and October-December.

The SOD also includes the individual budgets or Member Representational Allowances (MRAs) for Members of Congress and information on the Member's Mass Mailings.

In the past, these expenses have been widely available to the public in three volume sets, printed quarterly, that are still distributed by the Government Printing Office to all Federal Depository Libraries across the United States. Previous editions are available on microfiche in the Legislative Resource Center under the auspice of the Office of the Clerk.

Each Congressional year Members are given an MRA to run their Washington, DC and District Offices. The Member budgets for 2009 range from $1.3 to $1.9 million, with the exception of Members occupying “leadership” positions. The Committee on House Administration (CHA), the oversight Committee that determines how the House is run and establishes all of the rules under which lawmakers operate their offices, uses a standard formula to determine these budgets.

Because of the procedural complexity inherent in balancing hundreds of Congressional budgets, the SOD document is not easy to read. The House's Office of Financial Counseling processes, on average, over 4000 expenses per week. The process generally works as follows:

A vendor may bill an office for goods and/or services, at which time the office's Financial Administrator will prepare a voucher and provide supporting documentation or an employee in a Member's office purchases a good or service, adhering to the rules laid out by the CHA in the Member's Congressional Handbook. The process generally looks like this:

• That employee turns in an invoice or receipt to the person who handles the books in the Member's Office;
• That person fills out a voucher, which is a document used to request either a vendor's invoice be paid or a payment be made to an employee as a reimbursement for personal money being used to purchase business-related goods or services;
• The voucher, along with the receipt or the invoice, are then sent to the Office of Financial Counseling for processing;
• There, the expense is evaluated to make sure it does not violate any of the rules regarding spending as detailed in the Member's Congressional Handbook;
• Once the expense is deemed legitimate, the voucher is processed and a payment is issued to either the employee or the vendor out of the Member's MRA;
• Payments are then assigned a numeric reference number used to (internally) trace the transaction and given a Budget Object Code (BOC) describing the nature of the expense (i.e. airfare provided by AAA Airlines would be generally described as Commercial Travel).

It is important to understand information can be easily misinterpreted in the SOD. Some expenses are consolidated by the time they are put on the SOD, in some cases to achieve uniformity. For example, a Commercial Travel expense for $10,000 does not necessarily describe just one trip taken by one person but could cover several employees in the same office.

The SOD covers several timelines: the Calendar Year (CY), Fiscal Year (FY) and Legislative year (LY). It is produced for each quarter of a calendar year from January 1 through December 31 of a given year. House office budgets and expenditures contained in the SOD are maintained on a fiscal and legislative year basis. The House receives an appropriation or budget authority on a fiscal year basis and then authorizes funding to all offices. Members of Congress and Special and Select Committees are authorized funding on an LY basis and Leadership, Officers and Other Offices are authorized funding on an FY basis.

Fiscal Year:
The federal government's fiscal year begins on October 1 and ends on September 30 of the following year. Funding is appropriated or provided to the House on a fiscal year basis.

Legislative Year:
The Legislative Year is the House's 12 month period beginning on January 3 and ending on January 2 of the following year. The LY budget is funded by 2 separate fiscal year appropriations or budget authority. For example, LY08 (1/3/08 – 1/2/09) was funded with FY 2008 (1/3/08 – 9/30/08) and FY 2009 (10/1/08 – 1/2/09) appropriations.

Calendar Year:
The period of a year beginning January 1 through December 31 of a given year.

Before attempting to read the SOD, it is HIGHLY RECOMMENDED that you read the related Glossary of Terms and Frequently Asked Questions.

You Can Download The Most Recent Statement of Disbursements Here

3rd Quarter 2012 (PDF)